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825 - PROCUREMENT OF EQUIPMENT AND SUPPLIES
Records relating to ministry/agency procurement of office equipment and supplies, furnishings, and other types of goods for government use.
Record types include correspondence, purchase requisitions (including Oracle iStore orders), purchase orders (POs), emergency purchase orders (EMOs), purchase orders on standing offers (POSOs) (e.g., Corporate Supply Arrangement [CSA]) purchase orders), and packing slips.
For accounts payable, see primary 925.
For contracts, see primary 1070.
For delegation of purchasing authority, see primary 265.
For information technology order approvals, see primary 6000.
For petty cash purchases, see primaries 925 and 940.
For the procurement of services, see primary 1070.
non-OPR NOTE: Offices will retain non-OPR copies of records for: SO nil DE
|825-00||Policy and procedures||SO||nil||DE|
(supersedes and merges former secondaries 850-02 Master standing offers (government-wide) and 850-03 Standing offers (ministry specific))
Purchase requisitions and purchase orders
7y = The retention period is consistent with the retention period for related financial records classified under section 4 Financial Management.
|825-03||(superseded by secondary -02 Purchase requisitions and purchase orders)|
(supersedes former secondaries 840-03 Queen’s printer packing slips and 845-03 Queen’s printer packing slips)
|825-05||(superseded by secondary -02 Purchase requisitions and orders)|
Warehouse shipment receipts
NOTE: These records document equipment and supplies received in a warehouse or stockroom, as well as problems and discrepancies with the shipment.