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950 - COST-SHARING ARRANGEMENTS AND CLAIMS

Records relating to ministry and agency cost-sharing arrangements with the federal government, other governments, and the private sector, as well as claims (e.g., monies and recoverable disbursements) made by ministries and agencies to those entities under the terms of the corresponding agreements.

Records types include correspondence, agreements, forms, and reports.

For accounts payable and receivable, see secondaries 925-20 and 935-20 respectively.
For audits, see primary 975.
For cost-sharing programs, see the ORCS of the relevant program.
For other agreements, see primary 146.

non-OPR NOTE: Offices will retain non-OPR copies of records for: SO nil DE

Primary-
Secondary
Records Series   OPR
    A SA FD
950-00 Policy and procedures   SO 7y DE
950-01 General   FY+1y nil DE
950-20

Cost-sharing agreement files
(supersedes and merges former secondaries 950-20 Federal agreements, 950-30 Foreign agreements (other than USA), 950-40 Local government agreements, 950-50 Provincial agreements, 950-55 United States agreements, 950-60 Other agreements)

SO = upon expiry of the agreement and all extensions to the agreement, and upon conclusion of audit and other requirements stipulated in the agreement

7y = The retention period is based on the six-year limitation period for commencing an action with respect to a contract under the Limitation Act (RSBC 1996, c. 266, s. 3).

DE = Cost-sharing agreement files can be destroyed upon authorization of the Records Officer because information about significant inter-jurisdictional agreements is selectively retained by the government archives from relevant program area ORCS and ARCS secondary 146-45.

NOTE: For administrative convenience, these files may be classified with contract files under secondary 1070-20.

  SO 7y DE
950-25

Cost-sharing claim files
(supersedes former secondary 1055-02 Consolidated revenue fund)

SO = when final payment is received and upon conclusion of audit and other requirements stipulated in the agreement

NOTE: For administrative convenience, these files may be classified with accounts receivable files under primary 935.

  SO+1y 6y DE
950-30 (superseded by secondary -20 Cost sharing agreement files)        
950-40 (superseded by secondary -20 Cost sharing agreement files)        
950-50 (superseded by secondary -20 Cost sharing agreement files)        
950-55 (superseded by secondary -20 Cost sharing agreement files)        
950-60 (superseded by secondary -20 Cost sharing agreement files)        

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