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Records Management – Legislation, Policy, and Standards

Overview

A framework of legislation, policy and procedures governs the management of recorded information within the government of British Columbia.

The Office of the Chief Information Officer and Information Access Operations in the Ministry of Citizens’ Services are responsible for ensuring that this framework provides appropriate guidance for managing government information, throughout its entire lifecycle; from creation to destruction or transfer to the government archives.

Legislation

• The Document Disposal Act (RSBC 1996, c.99) provides the legislative foundation for the management of government information. The DDA specifies the approvals required before government records may be disposed of ( e.g., either destroyed, transferred to the government archives)
• Freedom of Information and Protection of Privacy Act (RSBC1996.c.165)
• Legislation relating to specific records series is cited in individual Operational Records Classification Systems (ORCS).

Policy

• Core Policy and Procedures Manual (c.12): outlines the policies, authorities, responsibilities, and guidelines for managing recorded information and information technology with the BC government.
• Chapter 12 Information and Technology Management Supplemental Manual: contains additional standards/guidance, roles and responsibilities for managing information and information technology. This Office of the Chief Information Officer’s policy should be used in conjunction with the Core Policy and Procedures Manual (c. 12).
• The Recorded Information Management (RIM) manual: contains government-wide policy and procedures for recorded information management for ministries, agencies, commissions and Crown Corporations subject to the Document Disposal Act. This manual is administered by Information Access Operations, Ministry of Citizens’ Services.