Records Management
Public Documents Committee (PDC)
The Public Documents Committee (PDC), established under the Document Disposal Act, is responsible for reviewing and recommending approval for the disposition of government records (disposition consists of either: destruction, transfer to the government archives, or alienation).
The Document Disposal Act states that “a document must not be destroyed except on the written recommendation of the Public Documents Committee, which consists of the chief executive officer of the museum or a person designated by the chief executive officer, a person designated by the minister responsible for the administration of this Act, the Comptroller General, and 3 other persons to be named by the Lieutenant Governor in Council.”
The PDC meets regularly to review records retention and disposition schedules submitted by ministries and other government bodies for the Committee's approval. Representatives from ministries and government bodies, as well as the Records Management Operations, attend each meeting in order to answer questions from the members of the PDC. If the PDC approves, it submits the records schedule to the Select Standing Committee on Public Accounts (PAC), which is a Committee of the Legislative Assembly. The PAC in turn recommends approval of the records schedules to the Legislative Assembly.
PDC Minutes 2009
2009 December 14 (PDF 142 KB)
- ARCS Sections 1, 2, 3, and 6 (amendments)
- Information Technology Services ORCS (amendment)
2009 June 4 (PDF 148 KB)
- ARCS Section 4 Financial (amendment)
- Accommodation and Real Estate Services ORCS
- Health Authority Performance Management ORCS (amendment)
- Emergency Health Services ORCS (amendment)
- Conversation on Health Records ongoing schedule
PDC Minutes 2008
2008 April 16 (PDF 39 KB)
- Crown Agency Services ORCS
- Information and Privacy ORCS
- Base Mapping and Geomatic Services ORCS
- Social Services ORCS (amendment)
- Health Facilities Association Records
- Community Health Programs ORCS (amendment)
- Pharmacare Services ORCS
- Nursing Directorate ORCS
- Women's Equality ORCS (amendment)
PAC Submissions and Legislative Approvals 2008
2008 May 28 (PDF 41 KB)
- ORCS: Base Mapping and Geomatic Services; Community Health Programs (amendment); Crown Agency Services; Information and Privacy; Nursing Directorate; Pharmaceutical Services (amendment); Social Services (amendment); Women's Equality (amendment)
- One-time Schedule: Health Facilities Association of British Columbia records
PDC Minutes 2007
2007 April 13 (PDF 73 KB)
- Liquor Distribution ORCS
- Liquor Distribution ARCS Supplement
- Police Services ORCS
- Emergency Health Services ORCS
- Natural Resources Authorization Processing ORCS
2007 January 19 (PDF 40 KB)
- ARCS 2006 Amendments: Miscellaneous; non-OPR retention; Section 5
- Public Service Personnel Management Services ORCS
- Payroll ORCS
- Ministry of Forests ORCS: Amendment 9 - non-OPR standard retention
