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Records Schedules for Special Categories of Records
Some types of records can be scheduled for retention and disposition in broad categories which may apply to all ministries and agencies. These are normally routine, transitory, and ephemeral records or data which serve no ongoing purpose.
Special schedules also cover executive records, commission of inquiry records, record copies of published maps, and information stored on special media, such as videotape, optical disk, paintings, maps, plans, photographs, and other sound, film, video, photographic, or cartographic media.
Special government-wide ongoing records schedules have been approved for the following categories of administrative and operational records.
112907 Commission of Inquiry Records Computer System Electronic Backup Records has been superseded by ARCS secondary 6820-05 102903 Electronic Mail 102906 Executive Records 112909 General Records Schedule 112911 Government House Records 112912 Lieutenant-Governor Records 112908 Record Copies of Published Maps 206175 Redundant Source Records 102905 Special Media Records 102902 Transitory Electronic Data Processing (EDP) Records 102901 Transitory Records 112913 Unsolicited Records 112914 Voice Mail Records 102904 Word Processing Records 112916 Year 2000 (Y2K) Project Documentation and Test Data
Government Records Service (GRS) delegates the authority to administer the retention and disposition authorities for the routine and transitory records included in these schedules to the Records Officer of ministries and agencies covered by the Document Disposal Act.
Records covered by the following special schedules must be transferred to GRS contracted off-site storage facilities when they are considered superseded or obsolete, for selective retention by the government archives: Special media records; Executive records; Commission of inquiry records; record copies of published maps; Government House records; and Lieutenant-Governor records.
Although applicable to all government agencies covered by the Document Disposal Act, the General Records Schedule (112909) is applied by GRS or government archives staff only.
Ministries and other agencies may propose new government-wide schedules or amendments to existing schedules by completing a records services application (ARS 118) and submitting it to their Records Officer.