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Special Transportation Subsidy


Procedures

Assessing Eligibility for and Issuing the STS: June 28, 2011

Payment to Physican

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Assessing Eligibility for and Issuing the STS: June 28, 2011
June 28, 2011

To assess eligibility for and issue the special transportation subsidy (STS), follow these steps:

  1. Verify eligibility for the STS using the Application for Special Transportation Subsidy (HR2818). [see Forms and Letters]
  2. Contact the Bus Pass Program to determine whether the recipient has been issued an annual bus pass and resides in an area where the Bus Pass Program is available. [see Contacts]
  3. Calculate the value of the STS as follows:

    • take the monthly value of the highest bus pass subsidy in the province
    • multiply this amount by the number of months remaining in the fiscal year
    • subtract the yearly bus pass fee (if the recipient has not already paid it) from this total

      For example, in April 2005, the monthly value of the highest bus pass subsidy in the province was $69.63 and there are twelve months remaining in the fiscal year. Therefore, the value of the STS was as follows:
    • monthly value of the highest bus pass subsidy = $69.63
    • multiplied by twelve months = $835.56
    • minus the yearly bus pass fee of $45 = $790.56

      Note: Do not subtract the yearly bus pass fee if the recipient has already paid it. The value of the STS may be verified with Bus Pass Program staff.
  4. Inform the recipient that, as indicated on the HR2818, the recipient must surrender his or her bus pass to become eligible for the STS.
  5. Collect the surrendered bus pass and return it to the Bus Pass Program immediately, attaching a note stating that the pass has been surrendered due to receiving the STS. Any delay in returning the pass will result in unnecessary costs to the Bus Pass Program. If the pass cannot be returned due to loss, theft, or other reason, notify the Bus Pass Program immediately.
  6. As per the region’s standard practice in adding discretionary allowances, EAW’s must check the client’s circumstances to ensure the STS payment will not be affected by declared income or existing suppliers.  Issuing via imprest cheque remains available as an alternative payment method but should only be issued after April 1, within the fiscal year the STS is covering.
  7. Issue the STS via a one-time allowance code with an end date, which is issued on the client’s monthly cheque.  Imprest cheques can still be provided in rare circumstances if the client has an immediate need. 
  8. Provide the denial letter (HR3240) to the client if the client is determined to be ineligible for STS. [see Forms and Letters]

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Payment to Physican
December 1, 2003

Physicians may be paid the maximum amount shown in the Rate Table: General Supplements - Special Transportation Subsidy, Physican’s Fee for completing the Application for Special Transportation Subsidy (HR2818). [see Forms and Letters] To receive payment for completing the HR2818, the physician must invoice the ministry office.

Payment is made via coding block by the ministry office.

Recipients will not be reimbursed if they pay the physician directly.

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