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Forms for sole proprietors and associates of cannabis licence applicants

Last updated on October 20, 2023

Sole proprietors and associates of cannabis licence applicants must submit documents for security screenings. All required forms and documents must be received to start the application process.

  • All submitted documents must be a readable, high-quality PDF 

Follow the submission instructions below. To protect your privacy:

  • Do NOT email any forms, documents or personal information 
  • Do NOT upload criminal record checks to the licensing portal
 

Privacy Collection Notice

The information requested in these forms is collected by the Liquor and Cannabis Regulation Branch under Sections 26 (a) and (c) of the Freedom of Information and Protection of Privacy Act for the purpose of cannabis licensing, compliance and enforcement matters in accordance with the Cannabis Control and Licensing Act. Should you have any questions about the collection, use, or disclosure of personal information, please contact the Freedom of Information Officer at PO Box 9292 Stn Prov Govt, Victoria, BC, V8W 9J8 or by phone toll free at 1 866-209-2111.

Forms for associates of cannabis licence applicants

You must submit documentation for security screening and financial integrity checks if you are:

  • A sole proprietor applying for a cannabis licence 
  • Identified as an associate of a cannabis licence applicant, or a person with a connection to an associate of an applicant
    • For example, a director, shareholder, partner etc.

As part of the security screening process, you must have your identity verified and your signature for consent witnessed in person as outlined in each instructions document below. 

Cannabis Marketing licence applicants are not required to submit financial integrity forms.

On this page:

Forms for sole proprietors 

Retail store licence or authorization 

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Sole proprietors in Canada

As part of the security screening process, you must have your identity verified and your signature for consent witnessed in person at a: 

  • Service BC location (You are in B.C. at time of application)
  • Local police station (You are outside B.C. at time of application)

How to submit your information 

The following information summarizes the Instructions for Sole Proprietors and Individual Associates in Canada (PDF, 364.1 KB). Please carefully read the instructions document. 

  • The instructions for verifying your identity and consenting to the security screening depends on where you live
    • For example, the instructions for a resident of B.C. are different than someone living in another province

  1. Print and complete, but don't sign the Consent for Cannabis Security Screening form (PDF, 84.3 KB)

  2. Print the Identity and Signature Attestation form (PDF, 222.5 KB)

  3. Collect all supporting documents listed in the above linked instructions

  4. Complete the identity verification and witness of consent process

    • ​A list of acceptable identification is found in the above instructions

    • The instructions are based on where you live

  5. If you are not a Canadian resident, but you are currently located in Canada, you must request a Criminal Record Check from your country of residency and mail it to the LCRB. 

  6. See above linked instructions document for forms submission. 

 

Sole proprietors outside Canada

As part of the security screening process, you must have your identity verified and your signature for consent witnessed in person 

  • At a local police station
  • By a lawyer
  • By a notary

How to submit your information

The following steps summarize the Instructions for Sole Proprietors and Individual Associates Outside Canada (PDF, 249 KB). Please carefully read the instructions document. 

  1. Print and complete, but don't sign the Consent for Cannabis Security Screening form (PDF, 84.3 KB)

  2. Print the Identity Verification Attestation Form (PDF, 76.5 KB)

  3. Print the Witness of Signature Attestation Form (PDF, 63.9 KB)

  4. Collect all supporting documents as described in the above linked instructions including

    •  A valid passport

    • Another piece of government-issued identification. You can find acceptable forms of identification in the instructions

  5. Visit a local police station to complete the identity verification with

    • A valid passport

    • Another piece of government-issued identification

    • The Identity Verification Attestation form

  6. Request a Criminal Record Check at the police station

  7. Have the police station clerk complete the Identity Verification Attestation form

  8. Visit a local police station, lawyer, or notary with

    • Witness of Signature Attestation form

    • Consent for Cannabis Security Screening form

    • Your completed Identity Attestation form

  9. Have the police station clerk, lawyer or notary

    • Check your identification

    • Witness your signature 

    • Complete the Witness of Signature Attestation form

  10. Mail a copy of the Criminal Record Check to the LCRB. See above linked instructions for details

  11. Upload the completed forms and supporting documents to the liquor and cannabis licensing portal as part of the cannabis store licence application

 

Cannabis marketing licence

Expand All | Collapse All
 

Sole proprietors in Canada

As part of the security screening process, you must have your identity verified and your signature for consent witnessed in person at either a 

  • Service BC location (You are in B.C. at the time of application)
  • Local police station (You are outside B.C. at the time of application)

How to submit your information 

The following information summarizes the Instructions for Sole Proprietors and Individual Associates in Canada (PDF, 364.1 KB). Please carefully read the instructions document.

The instructions for verifying your identity and consenting to the security screening depend on where you live. For example, you will follow different steps if you are a resident of B.C., or live in another province.

  1. Print and complete, but don't sign the Consent for Cannabis Security Screening form (PDF, 84.3 KB)

  2. Print the Identity and Signature Attestation form (PDF, 222.5 KB)

  3. Collect all supporting documents listed in the above linked instructions

  4. Complete the identity verification and witness of consent process

    • ​Acceptable forms of identification are in the instructions

    • This process will depend on where you live

    • For example, residents of other Canadian provinces who are not currently in B.C. must have their identify verified at a local police station

  5. If you aren't a Canadian resident, but you are currently located in Canada, you must request a Criminal Record Check from your country of residency and mail it to the LCRB. See instructions for LCRB's mailing address and details. 

  6. Upload the completed forms and supporting documents to the liquor and cannabis licensing portal as part of the Cannabis Marketing licence application

 

Sole proprietors outside Canada

As part of the security screening process, you must have your identity verified and your signature for consent witnessed in person

  • At a local police station; or
  • By a lawyer; or
  • By a notary

How to submit your information

The following information summarizes the Instructions for Sole Proprietors and Individual Associates Outside Canada (PDF, 249 KB). Please carefully read the instructions document. 

  1. Print and complete, but don't sign the Consent for Cannabis Security Screening form (PDF, 84.3 KB)

  2. Print the Identity Verification Attestation Form (PDF, 76.5 KB)

  3. Print the Witness of Signature Attestation Form (PDF, 63.9 KB)

  4. Collect all supporting documents as described in the above linked instructions including

    • A valid passport

    • Acceptable forms of identification are in the instructions

  5. Visit a local police station to complete the identity verification with

    • A valid passport

    • Another piece of government-issued identification

    • The Identity Verification Attestation form

  6. Request a Criminal Record Check at the police station

  7. Have the police station clerk complete the Identity Attestation form

  8. Visit a local police station, lawyer, or notary with

    • Witness of Signature Attestation form

    • Consent for Cannabis Security Screening form

    • Complete Identity Attestation form

  9. Have the police station clerk, lawyer or notary

    • Check your identification

    • Witness your signature 

    • Complete the Witness of Signature Attestation form

  10. Mail a copy of the Criminal Record Check to the LCRB. See above instructions for details and the mailing address

  11. Upload the completed forms and supporting documents to the liquor and cannabis licensing portal as part of the Cannabis Marketing licence application

 

Forms for individual associates

Retail store licence or authorization holder associates

Expand All | Collapse All
 

Associates in Canada

As part of the security screening process, you must have your identity verified and your signature for consent witnessed in person at either a 

  • Service BC location (You are in B.C. at the time of application)
  • Local police station (You are outside B.C. at the time of application)

How to submit your information

The following information summarizes the Instructions for Sole Proprietors and Individual Associates in Canada (PDF, 364.1 KB). Please carefully read the instructions document. 

  • The instructions for verifying your identity and consenting to the security screening depend on where you live
    • For example, you will follow different steps if you are a resident of B.C., or live in another province

  1. Print and complete the Associate Financial Integrity Form (PDF, 211.5 KB)

  2. Print and complete, but don't sign the Consent for Cannabis Security Screening form (PDF, 84.3 KB)

  3. Print the Identity and Signature Attestation form (PDF, 222.5 KB)

  4. Collect all supporting documents listed in the above linked instructions

  5. Complete the identity verification and witness of consent process

    • ​A list of acceptable identification is found in the instructions

    • This process will depend on where you reside

    • For example, residents of other Canadian provinces who are not currently in B.C. must have their identify verified at a local police station

  6. If you aren't a Canadian resident, but you are currently located in Canada, you must request a Criminal Record Check from your country of residency and mail it to the LCRB (do NOT upload to the licensing portal). 

  7. See above linked instructions document for forms submission. 

 

Associates outside Canada

As part of the security screening process, you must have your identity verified and your signature for consent witnessed in person 

  • At a local police station
  • By a lawyer
  • By a notary

How to submit your information

The following summarizes the Instructions for Sole Proprietors and Individual Associates Outside Canada (PDF, 249 KB). Please read the instructions document carefully. 

  1. Print and complete the Associate Financial Integrity Form (PDF, 211.5 KB)

  2. Print and complete, but don't sign the Consent for Cannabis Security Screening Form (PDF, 84.3 KB)

  3. Print the Identity Verification Attestation Form (PDF, 76.5 KB)

  4. Print the Witness of Signature Attestation Form (PDF, 63.9 KB)

  5. Collect all supporting documents as described in the above linked instructions including

    •  A valid passport

    • Another piece of government-issued identification. Another piece of government-issued identification. You can find information about acceptable forms of identification in the complete instructions.

  6. Visit a local police station to complete the identity verification with

    • A valid passport

    • Another piece of government-issued identification

    • The Identity Verification Attestation form

  7. Request a Criminal Record Check at the police station

  8. Have the police station clerk complete the Identity Attestation form

  9. Visit a local police station, lawyer, or notary with

    • Witness of Signature Attestation form

    • Consent for Cannabis Security Screening form

    • Complete Identity Attestation form

  10. Have the police station clerk, lawyer or notary

    • Check your identification

    • Witness your signature 

    • Complete the Witness of Signature Attestation form

  11. Mail a copy of the Criminal Record Check to the LCRB. See instructions for details.

  12. See the above linked instructions document for forms submission details. 

 

Cannabis marketing licence associates

Expand All | Collapse All
 

Associates in Canada

As part of the security screening process, you must have your identity verified and your signature for consent witnessed in person at either a 

  • Service BC location (You are in B.C. at the time of application)
  • Local police station (You are outside B.C. at the time of application)

How to submit your information

The following information summarizes the Instructions for Sole Proprietors and Individual Associates in Canada (PDF, 364.1 KB). Please carefully read the instructions document. 

  • The instructions for verifying your identity and consenting to the security screening depend on where you live
    • For example, you will follow different steps if you are a resident of B.C., or live in another province

  1. Print and complete the Associate Information Form (PDF, 85.6 KB)

  2. Print and complete, but don't sign the Consent for Cannabis Security Screening form (PDF, 84.3 KB)

  3. Print the Identity and Signature Attestation form (PDF, 222.5 KB)

  4. Collect all supporting documents listed in the above linked instructions

  5. Complete the identity verification and witness of consent process

    • ​A list of acceptable identification is found in the instructions

    • This process will depend on where you reside

    • For example, residents of other Canadian provinces who are not currently in B.C. must have their identify verified at a local police station

  6. If you aren't a Canadian resident, but you are currently located in Canada, you must request a Criminal Record Check from your country of residency and mail it to the LCRB. See  above linked instructions for details. 

  7. Upload the completed forms and supporting documents to the liquor and cannabis licensing portal as part of the Cannabis Marketing licence application

 

Associates outside Canada

As part of the security screening process, you must have your identity verified and your signature for consent witnessed in person 

  • At a local police station
  • By a lawyer
  • By a notary

How to submit your information

The following summarizes the Instructions for Sole Proprietors and Individual Associates Outside Canada (PDF, 249 KB). Please read the instructions document carefully. 

  1. Print and complete the Associate Information Form (PDF, 85.6 KB)

  2. Print and complete, but don't sign the Consent for Cannabis Security Screening form (PDF, 84.3 KB)

  3. Print the Identity Verification Attestation Form (PDF, 76.5 KB)

  4. Print the Witness of Signature Attestation Form (PDF, 63.9 KB)

  5. Collect all supporting documents as described in the above linked instructions including

    •  A valid passport

    • Another piece of government-issued identification. Another piece of government-issued identification. You can find information about acceptable forms of identification in the complete instructions.

  6. Visit a local police station to complete the identity verification with

    • A valid passport

    • Another piece of government-issued identification

    • The Identity Verification Attestation form

  7. Request a Criminal Record Check at the police station

  8. Have the police station clerk complete the Identity Attestation form

  9. Visit a local police station, lawyer, or notary with

    • Witness of Signature Attestation form

    • Consent for Cannabis Security Screening form

    • Complete Identity Attestation form

  10. Have the police station clerk, lawyer or notary

    • Check your identification

    • Witness your signature 

    • Complete the Witness of Signature Attestation form

  11. Mail a copy of the Criminal Record Check to the LCRB. See instructions for details.

  12. Upload the completed forms and supporting documents to the liquor and cannabis licensing portal as part of the Cannabis Marketing licence application

 

Forms for corporations

Expand All | Collapse All
 

Retail store licence or authorization 

How to submit your information

  1. Complete the Associate Organization Assessment Form: Corporation (PDF, 238.3 KB)

  2. Complete the Business Financial Integrity Form (PDF, 177.1 KB)

  3. Upload the completed forms and supporting documents to the liquor and cannabis licensing portal as part of the retail store licence application

 

Cannabis Marketing licence

How to submit your information

  1. Complete the Associate Organization Assessment Form: Corporation (PDF, 225.2 KB) 

  2. Upload the completed form and documents into the liquor and cannabis licensing portal as part of the Cannabis Marketing licence application

 

Forms for partnerships

Expand All | Collapse All
 

Retail store licence 

How to submit your information 

  1. Complete the Associate Organization Assessment Form: Partnership (PDF, 183.4 KB)

  2. Complete the Business Financial Integrity Form (PDF, 177.1 KB)

  3. Upload the completed forms and supporting documents to the liquor and cannabis licensing portal as part of the retail store licence application

 

Cannabis Marketing licence

How to submit your information 

  1. Complete the Associate Organization Assessment Form: Partnership (PDF, 178.2 KB)

  2. Upload the completed form and supporting documents into the liquor and cannabis licensing portal as part of the Cannabis Marketing licence application

 

Forms for societies

Expand All | Collapse All
 

Retail store licence or authorization 

How to submit your information 

  1. Complete the Associate Organization Assessment Form: Society (PDF, 164.6 KB)

  2. Complete the Business Financial Integrity Form (PDF, 177.1 KB)

  3. Upload the completed forms and supporting documents to the liquor and cannabis licensing portal as part of the retail store licence application

 

Cannabis Marketing licence

How to submit your information 

  1. Complete the Associate Organization Assessment Form: Society (PDF, 145.1 KB)

  2. Upload the completed form and documents into the liquor and cannabis licensing portal as part of the Cannabis Marketing licence application

 

Contact

Contact our client support team for assistance.

Email:

In Victoria Phone:

In Canada Toll Free:

 

Cannabis store document checklists and the Business Financial Integrity Form are on the application page for each licence type.